How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your organization will endure a little downtime while you're moving to Oklahoma City, the question is the right way to decrease that window. Nowadays, "downtime" refers to the time you will be offline and isolated from customers and vendors--not the time put in literally moving pieces of furniture and hardware from point A to point B.

There are 3 main elements to restricting your time offline, and whenever you implement the three you ought to be in a position to pull off a flawless transition. But here is the key--you won't be able to select two out of three; there's a synchronicity to this method which calls for focus on every one of the three portions.

Point Person and Planning

If you take away one thing from perusing this, it truly is that you need one person responsible. And that one person's primary job is to deal with all the planning and logistics of the move.

Determine a budget for the move and set your point person free to speak to and hire a professional office moving company in Oklahoma City. Listed here are a number of other jobs your internal “concierge” might manage.

Service providers--everybody from the flower delivery guy to the internet provider--need to know your move date as soon as possible, as well as any changes in the extent of their work. Produce a timetable of when services may be disconnected in your current location and when they'll be live in the new one. Ideally, there's a day or two overlap to make certain you will be taken care of if there's a snafu with the actual move.


Give your point person a floor plan of the new area whenever you have any upfit details and share it with the professional movers in Oklahoma City. This information will not only help calculate prices (ground floor vs elevator, loading docks, etc.), yet allows the team structure the circulation of the move-in. A copy of the floor plan really will help the designers set desks and chairs and other equipment prior to the move and that therefore shortens the actual loading in the space.

IT Room

Consider it what you will--IT Closet, Server Room, Corridor of Despair and Confusion--the sooner you identify where that spot is, your IT crew will be able to get ready for running wires and cables and whatnot.

Presumably, if you are relocating your office you are likewise springing for the most current in technology. If you haven't updated your systems in a while, you're in for a pleasant delight--that massive space you needed for the old equipment has shrunk so much that you may possibly merely need a modest closet devoted to the IT components.

Now could be also a great time to assess your tech accessories--the equipment that shields you if something wrong happens. These consist of your power backups, surge guards, fire extinguishers, and HVAC.


Should you be using the cloud and your employees can perform remotely through the move, you could be able to keep running without having any online downtime. In case that's not your position, ensure that your moving wizard has all these details under control.

The IT staff really should have all the cabling and connections for workstations, printers, and phones tested and all set for action when the new equipment enters in the door. If you are buying new components, make sure everything is set up to allow them to use it when the desks get delivered.

Dealing with All the Details

Your concierge deals with all the internal details and hands-off information as needed to the moving company, vendors, and other people that ought to be knowledgeable. This frees up the other employees to keep concentrating on their true tasks as opposed to questioning where exactly they will find the files. It also helps spirits to know that there is one person taking care of every little thing, and they know where to go to dispel the rumors you will be doing away with the free coffee drinks.

In short, for those who have a strategy and also the right point person and office moving company in Oklahoma City employing the plan, your company move could be smooth and worry-free.


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