How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There isn't any question that your organization will endure a little downtime while you're moving to Oklahoma City, the question is the right way to decrease that window. In today's world, "downtime" refers to the time you will be offline and separated from clients and vendors--not the time put in literally moving furniture and hardware from point A to point B.
 

You'll find three main aspects to reducing your time offline, and whenever you implement the three you ought to be able to accomplish a flawless transition. But here is the trick--you won't be able to pick two out of three; there is a synchronicity for this method which demands attention to every one of the three portions.

Point Person and Organizing

If you take away one thing from perusing this, it truly is that you'll require one person responsible. And that one person's main job is to deal with all the organizing and logistics of the move.

Determine a budget for the move and set your point person free to interview and hire a professional office moving company in Oklahoma City. Here are a number of other tasks your internal “concierge” might manage.

Service providers--everyone from the flower delivery guy to the internet provider--need to know your move date as soon as possible, and any changes in the extent of their work. Generate a timetable of when services may be disconnected in your current location and when they'll be live in the new one. Ideally, there exists a day or two overlap to make certain you will be taken care of should there be a snafu with the actual move.

Layout

Give your point person a floor plan of the new area whenever you have any upfit details and share it with the professional movers in Oklahoma City. These details will not only help estimate prices (ground floor vs elevator, loading docks, etc.), yet lets the team design the circulation of the move-in. A copy of the floor plan really will help the designers set desks and chairs and other equipment prior to the move and that consequently shortens the actual loading into the space.

IT Room

Consider it what you will--IT Closet, Server Room, Hall of Worry and Confusion--the quicker you determine where that spot is, your IT crew will be able to get ready for running wires and cables and whatnot.

Most probably, if you are relocating your office you are likewise springing for the most current in technology. In case you haven't updated your systems in a while, you're in for a happy delight--that significant space you needed for the old equipment has shrunk so much that you may possibly only require a modest space devoted to the IT components.

Now could be also a great time to evaluate your tech accessories--the equipment that protects you if something wrong happens. These consist of your power backups, surge protectors, fire extinguishers, and HVAC.

Infrastructure

If you are using the cloud and your staff can perform remotely through the move, you could be able to keep running without the need of any online downtime. In case that's not your situation, make sure your moving wizard has all these particulars under control.

The IT staff will need to have all the cabling and connections for workstations, printers, and phones tested and all set for action when the new equipment enters in the door. If you are buying new components, make certain everything is in place so that they can hook it up when the desks and chairs get delivered.

Dealing with All the Particulars

Your concierge deals with all the internal particulars and hands-off info as needed to the moving company, vendors, and other people that ought to be knowledgeable. This frees up the other employees to continue focusing on their true tasks as opposed to wondering where exactly they will find the files. It may also help spirits to know that there's a single person dealing with every little thing, and they know where to go in order to dispel the rumors you will be getting rid of the free coffee.

In a nutshell, for those who have a strategy and also the right point person and office moving company in Oklahoma City implementing the program, your company move could be smooth and worry-free.

 

Request a free quote