Six Approaches to Keep the Team Going During Your Office Move to Oklahoma City

By Julie DeLong, A-1 Freeman Moving Group 

Office MovingSomeday in the life cycle of your company you're going to move your office. A commercial relocation is commonly as stressful for you and your employees as a household goods move, only much more for you because you're accountable for your crew's well-being, too. Here are 6 strategies to keep your crew encouraged and included during your office move to Oklahoma City.

Open Discussion

Be as truthful and transparent as you possibly can with your staff. Make sure they know the reasons for the move--growth, cheaper office space, or the need to be closer to infrastructure like rail terminals or airports--and furthermore, make the move public as soon as possible. In case your move is caused by downsizing, reassure your remaining personnel that the move is part of a favorable restructuring. Prepare a pre-move schedule with imperative dates--any task deadlines, the days you'll be moving, the periods that you are packing and loading. The greater information you provide, the better your team can coordinate their responsibilities through to the move date. In case something fluctuates in your schedule, get the word out.

Request Input

When you have decided to make a move, accumulate feedback from your team--a wish list, if you will--about the location and the kind of office space they would enjoy. If you can, incorporate your staff in the decision making--these are the folks who got you where you are, therefore their opinions and ideas should matter.

Tackle Commute Times, Transportation, and Parking

Every organization is unique, however there are a few constants across the board such as--everybody must commute to work. If you are in a small city, a move is not such a big deal relating to items like parking garages, public transit, as well as traffic patterns because they typically aren't a challenge. In the event that those are issues for your personnel, you should contemplate how they effect their ability to get to and from the office in a reasonable time, and how and where they park should you be in an metropolitan location where parking is at limited. Map out everyone's new travel and time, and if you are able to, offer to help with transit cost or parking fees. Be open to flexible hours or work-from-home days for any staff who are up against extended commute times.

Offer Information Regarding Day Care in Oklahoma City

Investigate child care and after school care in the new area and offer to help cover the application costs for team members who have to make a change in day care.

Determine Expectations, Yet Have Fun

It is easy to get stuck in the stress and adrenaline rush--to the point which not much work is completed in the days before the office move to Oklahoma City. Particularly when your move is cross country, it is easy to forget the jobs at hand when you are looking for a new place to live and selling your old house and checking out schools and uprooting families. There will be frustration and uncertainty, that being said allow your team some leeway--but be ready to gently get any strays back on course should they begin to slip.

Human nature being what it is, you might have some low spirits and anxiousness within the days leading up to the move. Once more, if your move is interstate this could be much more noticeable, so present rewards for keeping on target and productive. Plan packing parties or get-togethers for families on the weekends.

Supply an Information Packet on Oklahoma City

Even in this electronic time, an info packet is a fantastic thing to have. The depth of the folder is determined by the type of the move--if it happens to be a fairly short distance then you probably will not need to research schools and local communities. For a move that involves moving houses as well as the business, there are the things you'll need to address, including: neighborhoods, school choices, child care, places of worship, hospitals/health care, nearby shops (grocery store, drugstore, shopping), places to eat, veterinarians, fitness centers and after school programs.

Similar to any move, a commercial relocation to Oklahoma City will probably be nerve-racking. Making use of these straightforward ideas, you can easily ease a part of that tension and ensure it is a favorable adventure that leads to higher personnel retention, so that you hit the ground in good shape your first day in the new workspace.

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