by Julie DeLong, A-1 Freeman Moving Group
Packing up your office appears to be a straightforward task, right? Especially if you are a decently uncluttered person, it seems like all you would need to do is tuck your documents in a box, your computer and peripherals in another, load up your desk, and you’re off and running. However, getting your office from one place to another is often much more time consuming than we tend to imagine it is. Luckily, sidestepping these common blunders when it is time to box up your office can save you a great amount of headaches when moving to Oklahoma City.
Mistake #1: Not Enough Organization
Whether you are doing a do-it-yourself move or have hired a moving company to take care of your move, the worst thing you can do when it is time to pack up is start without getting adequately prepared. You might think you're organized because you scribbled a one word item designation on the side of the box, but what you need to do is work out what you need to pack and in what order you're going to pack it. After that, you must distinctly label what is where. Be aware that by the time you have your boxes loaded up, moved, and to their new business location, you're not going to remember which box holds your power cords, and which one holds your business files in it. So, record a list on every box of what is in it to escape digging, confusion, and mass hysteria while you get your new office set up.
Mistake #2: Burying Things You Really Need
If you have ever moved your home, you might be familiar with that feeling of unboxing the dishes you have not needed in a decade amid unpacking, but not being able to uncover the shampoo and fresh clothes you need for in the morning. An office move can have a similar problem. That's why you need to pack up the things you are not going to need urgently (such as your tax records from six years ago), and make sure they are placed on the moving truck first. The items you may need soon (your desk, your computer, your printer, etc.) should all be packed up last so they are the first boxes you take off the truck. This method helps curtail your downtime, and aids you to get right back to work once you arrive at your destination.
Mistake #3: Not Using a Timeline or a Checklist
Moving an office to Oklahoma City is a task that tends to happen incrementally, which is why it's crucial to use the proper tools to understand your progress. You should have a timeline in place for how long it will take to box up your stuff, how long it will take to move it, how long it should consume to unpack, and then the amount of time it will take to finish setting up. The timeline should have some space in it for delays, and it must be connected to a checklist so you can check off tasks as they're completed. If you plan to hire a professional moving company, they will help you with this task. Playing it by ear is not a doable choice for an office move.
Mistake #4: Bringing Stuff You Don't Need to Oklahoma City
Moving your office is an occasion to start over, and to put your best foot forward. However, a lot of people end up just relocating everything with them, no matter if they actually need it. That's why, prior to thinking about packing, you should go through everything in your office and think about if it needs to move to the new office location. That broken stapler that you replaced and were holding onto in the event that you could get it fixed? Do not dirty up your new office with it. The box of old, but still functional, computer mice you stuck away in case of an I.T. issue? Well, if they are some years old, they are probably antiquated. That pack of musty paper that does not fit your printer? Recycle it or give it to an employee for their children to doodle on. The more items you can dispose of (including digitizing old records so the paper copies are no longer necessary) the easier your move will be.
Moving your office can be a big job, but with a little bit of planning and organization, downtime can be significantly reduced. A-1 Freeman Moving Group has been the office moving expert for over four decades. Our trained staff can make sure that your office move to Oklahoma City goes smoothly. Contact us today!