How to Limit Downtime in a Corporate Office Move
By Julie DeLong, A-1 Freeman Moving Group
You may find three major factors to decreasing your time offline, and if you employ all 3 you should be in a position to pull off a seamless move. But here is the key--you won't be able to choose two out of three; there exists a synchronicity to the process which calls for focus on every one of the 3 components.
Point Person and Organizing
If you note a single thing from looking over this, it truly is that you need a single person in control. And that one person's main undertaking is to deal with all the planning and logistics of the move.
Identify a budget for the move and set your point person free to speak to and engage a professional office moving company in Oklahoma City. Listed here are a number of additional jobs your internal “concierge” should manage.
Service providers--everybody from the flower delivery guy to your telephone provider--have to be aware of your move date as fast as possible, and any adjustments to the extent of their work. Create a schedule of when services will be shut off in your current area and when they're going to be live in the new one. In a perfect world, there is a couple of days overlap to make certain that you are covered if there's a snafu with the actual move.
Get the point person a floor plan of the new area whenever you have any upfit details and share it with the professional movers in Oklahoma City. This info not only helps calculate prices (ground floor vs elevator, loading docks, and so forth.), however allows the crew design the circulation of the move-in. A copy of the layout really aids the designers set workstations as well as other equipment prior to the move and that therefore reduces the actual loading in the space.
Consider it what you will--IT Closet, Server Room, Hallway of Despair and Confusion--the earlier you determine where that spot is, your IT staff can prepare for running wires and cables and whatnot.
Possibly, should you be moving your workplace you are likewise choosing the most up-to-date in technology. In the event that you've not upgraded your systems for a while, you'll be in for a pleasant delight--that big area you required for all your existing equipment has shrunk so much that you might merely need a modest space dedicated to the IT stuff.
Now's also a great time to assess your tech accessories--the devices that protects you if something goes wrong. These consist of your power backups, surge guards, fire extinguishers, and HVAC.
In case you are making use of cloud and your team can function remotely over the move, you might be equipped to keep proceeding without any online outages. When that is not your position, be sure that your moving wizard has each of these specifics under control.
Your IT staff will need to have all the cabling and connections for workstations, printers, and phones checked and prepared for action when the new devices enters in the door. Should you be obtaining new equipment, ensure it is all in place so they can turn it on as soon as the workstations get delivered.
Taking care of All the Details
Your concierge deals with all the internal specifics and hands-off details as required to your moving company, vendors, and others which need to be knowledgeable. This frees up the other employees to keep working on their true jobs as opposed to pondering where they will come across the files. It also helps morale to understand that there's a single person dealing with pretty much everything, and they also know where to go to be able to dismiss the speculation that you'll be doing away with the free coffee drinks.
In a nutshell, when you have a plan and the right point person and office moving company in Oklahoma City employing that program, your corporate move can be smooth and worry-free.
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